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Attendance

Students are required to login five times per week.   Students who are absent for an approved reason must submit and excuse to Tammy Soles (tsoles@hershey.k12.pa.us), Administrative Assistant for Trojan Academy.

State Law provides that parents/legal guardians are responsible for ensuring that their student(s) attends school. Students taking online courses are expected to follow the Hershey High School Calendar.  Attendance is calculated based on logging in for five of seven days.  Full time cyber students are expected to complete no less than 25 to 30 lessons (depending on course load) from Monday Morning, Midnight to Sunday Night.  Please note this is the minimum students are to complete within the online monitoring time frame.  There is no maximum limit for completion each week.   Students should contact their school advisor if they will fall short of completing the minimum amount of lessons.  Students not attending school as mandated by the law will be considered truant. Students and their legal guardians are subject to local truancy laws and regulations.

Excused Absences

DTSD schools recognize that circumstances can occur that will keep a student from completing daily lessons and signing into the system. These types of absences are considered excused absence and should fall into one of the categories below.  Students are expected to work with their advisor and online teachers to make up for any missed work.

  • Absence due to illness, health condition, family emergency. The parent or legal guardian is expected to notify the assigned advisor via email prior to the absence unless the situation does not provide such opportunity.  A doctor’s note must be provided if the student misses three consecutive days due to illness.
  •  Participation in school approved activities. In order to be granted an excused absence the activity must be authorized by the advisor and parent.  The affected online teachers must be notified prior to the event.
  • Parental request for temporary absence.  Upon parental request the advisor and appropriate school district personnel may temporarily excuse a student for agreed reasons.  The request should be submitted in writing in advance and should state the reason and duration of the absence. An absence may not be approved if it is deemed to be detrimental to the student’s academic progress.
  • Disciplinary actions. Absences due to temporary suspensions are deemed excused for attendance record keeping.

Educational Trip Form

Unexcused Absences

Any absence that does not fall into an excused absence category or is not adequately documented will be considered an unexcused absence. The parent or legal guardian will be notified of any unexcused absence.  If two unexcused absences occur in a month a conference between the parent, advisor and student will occur. Three or more unexcused absences occurring in a month will require a conference with the parent, student, advisor and principal.  At that time an action plan will be determined to ensure student success. If a student has ten or more consecutive unexcused absences, he/she may be withdrawn from the Trojan Academy.